November 14, 2008

Output styles added in October

In October these output styles have become available in RefWorks:

- American Sociological Association 3rd Edition
- Annales Botanici Fennici
- Annales Zoologici Fennici
- Canadian Journal of Chemistry
- Clinical Endocrinology
- Clinical Oncology - Journal of the Royal College of Radiologists
- CMAJ - Canadian Medical Association Journal
- General and Comparative Endocrinology
- Ius canonicum (Notes Only)
- Journal of Medical Genetics
- Journal of Molecular Diagnostics
- Journal of Neurology, Neurosurgery and Psychiatry
- Molecular Cancer
- Philosophy of Science
- Thrombosis Research
- Ultrasound in Medicine and Biology

November 13, 2008

Woldcat workaround for importing from UBU-catalogue

Importing titles from the university library catalogue into RefWorks is possible (see the instruction on our RefWorks support pages) but not always easy. If you are importing single titles it might save you time to locate the title in Worldcat and import it from that catalogue, because it has an easy direct export option. A minor drawback is that you miss out on the specific call number for locating the book on the library shelves in Utrecht.

October 31, 2008

new output styles added in september

RefWorks added these new output styles in september. If you are still missing styles for certain journals, please inform Refworks. To do this, login into your RefWorks account and choose Help > Request > Output Style from the menu.

-American Historical Review
-American Journal of Pharmaceutical Education
-Annals of Oncology
-Annals of Pharmacotherapy
-Applied Catalysis B: Environmental
-Administrative Science Quarterly
-Biology of Blood and Marrow Transplantation
-Canadian Journal of Chemical Engineering
-Canadian Journal of Plant Pathology
-Developmental and Comparative Immunology
-Epidemiology and Infection
-European Journal of Nuclear Medicine and Molecular Imaging
-Globalization and Health
-Gut Pathogens
-Harm Reduction Journal
-Harvard Theological Review (Author-Date)
-Harvard Theological Review (Notes-Bibliography)
-Head & Face Medicine
-Health and Quality of Life Outcomes
-Health Research Policy and Systems
-Historische zeitschrift
-International Journal of Nursing Studies
-Journal of American History
-Journal of Behavioral Health Services & Research
-Journal of Biblical Literature (Author-Date)
-Journal of Biblical Literature (Notes-Bibliography)
-Journal of Biogeography
-Journal of Biological Engineering
-Journal of Cardiovascular Magnetic Resonance
-Journal of Cerebral Blood Flow and Metabolism
-Journal of Clinical Nursing
-Journal of Conflict Resolution
-Journal of Ethnobiology and Ethnomedicine
-Journal of Materials Science
-Journal of Microscopy
-Journal of Neuro-Oncology
-Journal of Orthopaedic & Sports Physical Therapy
-Journal of Pain, The
-Journal of Paleontology
-Journal of Pharmaceutical and Biomedical Analysis
-Journal of Psychiatric Research
-Journal of the American Planning Association
-Marine Geology
-Molecular Nutrition & Food Research
-Physical Therapy
-Plant and Cell Physiology
-Scandinavian Journal of Infectious Diseases
-The Canadian Style
-Transplantation -Veterinary Parasitology
-World Journal of Surgery

September 22, 2008

Tip: switch to Write-n-Cite III

For all you out there still using Write-n-Cite (WNC) version II to let RefWorks talk with Word for citing and formatting papers it may be a good thing to switch to the next version, Write-n-Cite III. The main advantage is that it uses just one version of your doucment. So there's no more hassling with a seperate 'editing document' and a 'final formatted document'. And what is more: it is compatible with Vista en Word 2007.

WNC III is available for download at:

September 9, 2008

Links to researcher info from Community of Science

RefWorks now shows smalls icons as the one on the left here behind author names for which there is a record in the Expertise section of the Community of Science (CoS)database. Community of Science is a database with funding opportunities for research, but also has a section with information on over half a million researchers worldwide.Sometimes the information is rather basic, sometimes more elaborate.

September 5, 2008

New output styles and filters added in May-July

A new import filter has become available for Oxford Music Online

And for these publications outpout styles were created by RefWorks:

AAPG - American Association of Petroleum Geologists
Acta Anaesthesiologica Scandinavica
Acta Veterinaria Scandinavica
AIDS Research and Therapy
AJVR - American Journal of Veterinary Research
Algorithms for Molecular Biology
American Journal of Physical Medicine & Rehabilitation
American Physiological Society
Annals of Clinical Microbiology and Antimicrobials
Annals of General Psychiatry
Annals of Surgical Innovation and Research
Applied Physiology, Nutrition, and Metabolism
Arthritis Research & Therapy
Australia and New Zealand Health Policy
Behavioral and Brain Functions
Biochemical Pharmacology
BioData Mining
Biology Direct
BioMagnetic Research and Technology
BioMedical Engineering OnLine
BioPsychoSocial Medicine
Biotechnology for Biofuels
BMC Anesthesiology
BMC Biochemistry
BMC Bioinformatics
BMC Biology
BMC Biotechnology
BMC Blood Disorders
BMC Cancer
BMC Cardiovascular Disorders
BMC Cell Biology
BMC Chemical Biology
BMC Clinical Pathology
BMC Clinical Pharmacology
BMC Complementary and Alternative Medicine
BMC Dermatology
BMC Developmental Biology
BMC Ear, Nose and Throat Disorders
BMC Ecology
BMC Emergency Medicine
BMC Endocrine Disorders
BMC Evolutionary Biology
BMC Family Practice
BMC Gastroenterology
BMC Genetics
BMC Genomics
BMC Geriatrics
BMC Health Services Research
BMC Immunology
BMC Infectious Diseases
BMC International Health and Human Rights
BMC Medical Education
BMC Medical Ethics
BMC Medical Genetics
BMC Medical Genomics
BMC Medical Imaging
BMC Medical Physics
BMC Medical Research Methodology
BMC Medicine
BMC Microbiology
BMC Molecular Biology
BMC Musculoskeletal Disorders
BMC Nephrology
BMC Neurology
BMC Neuroscience
BMC News and Views
BMC Nursing
BMC Ophthalmology
BMC Oral Health
BMC Palliative Care
BMC Pediatrics
BMC Pharmacology
BMC Physiology
BMC Plant Biology
BMC Pregnancy and Childbirth
BMC Proceedings
BMC Psychiatry
BMC Pulmonary Medicine
BMC Research Notes
BMC Structural Biology
BMC Surgery
BMC Systems Biology
BMC Urology
BMC Veterinary Research
BMC Women's Health
Canadian Geotechnical Journal
Canadian Journal of Psychiatry
Cancer Cell International
Carbon Balance and Management
Cardiovascular Diabetology
Cell Death and Differentiation
Clinical and Experimental Immunology
Council of Biology Editors - CBE 6th, Alphabetical Sequence
Cytometry Part A
Cytometry Part B - Clinical Cytometry
European Urology
Experimental Hematology
Fellows' Benefits
Fish and Fisheries
Genome Biology
Geochemistry: Exploration, Environment, Analysis
Geology Today
Human Resources for Health
Immunity & Ageing
Immunology and Cell Biology
Immunome Research
Implementation Science
Infectious Agents and Cancer
International Archives of Medicine
International Breastfeeding Journal
International Journal for Equity in Health
International Journal of Epidemiology
Issues in Science & Technology Librarianship
JACS - Journal of the American Chemical Society
Journal of Advanced Nursing
Journal of Andrology
Journal of Biomedical Discovery and Collaboration
Journal of Bone and Mineral Research
Journal Of Clinical Psychology
Journal of Dental Hygiene
Journal of General Virology
Journal of Hypertension
Journal of Magnetic Resonance Imaging
Journal of Micropalaeontology
Journal of Movement Disorders
Journal of the American Academy of Audiology
Journal of the American Oil Chemists' Society (JAOCS)
Journal of the American Society of Mass Spectrometry
Journal of the Geological Society
Linguistic Typology
Neuroscience Letters
Neurotoxicology and Teratology
Oral Medicine
Oral Pathology
Oral Radiology
Oral Surgery
Petroleum Geoscience
Proceedings of the Geologists' Association
Proceedings of the Yorkshire Geological Society
Quarterly Journal of Engineering Geology and Hydrogeology
Scottish Journal of Geology
The Canadian Geographer
Turabian 7th Edition (Reference List)
Turabian 7th Edition, Notes

Direct export for Historical Abstracts

The database Historical Abstracts on the Ebscohost platform now has direct export to RefWorks. To use this feature, put desired results in the 'folder', go to your folder and click the export logo. After that, select RefWorks.

Databases on the new OvidSP platform support direct export to RefWorks

The new OvidSP platform which is used for major databases such as PsycInfo, CAB-abstracts, Econlit, Georef as of today supports direct export to RefWorks. To use the feature, check your desired search results and in the results manager chose direct export and click save. After that you are offered the option to export to RefWorks.

May 16, 2008

New output styles and filters added in April

These new relevant output styles and filters have been made available by RefWorks recently:

- ScientificCommons (RIS format) (by our request)

Output Styles:
- Agricultural and Forest Entomology
- American Journal of Cardiology
- Analytical Biochemistry
- Annals of Thoracic Surgery
- Antenna
- Asian Cardiovascular & Thoracic Annals
- British Journal of Radiology
- Cancer Causes & Control
- Cardiovascular Research
- Cell Physiology
- Ecological Entomology
- Endocrinology and Metabolism
- Energies
- Entropy
- Equine Veterinary Journal
- European Journal of Cardiothoracic Surgery
- European Radiology
- Experimental Physiology
- Frontiers in Bioscience
- Functional Ecology
- Gastrointestinal and Liver Physiology
- Gene Therapy
- Genetic Epidemiology
- Head & Neck
- Heart and Circulatory Physiology
- Insect Conservation and Diversity
- Insect Molecular Biology
- Interactive CardioVascular and Thoracic Surgery
- International Journal of Environmental Research and Public Health
- International Journal of Molecular Sciences
- Journal of Biotechnology
- Journal of Colloid and Interface Science
- Journal of Microbiological Methods
- Journal of Neuroscience Research
- Journal of Pediatric Surgery
- Journal of Power Sources
- Journal of Structural Geology
- Journal of the Air and Waste Management Association
- Journal of the American Society for Information Science and Technology
- Journal of the North American Benthological Society
- Journal of the South African Veterinary Association
- Journal of Veterinary Internal Medicine
- Livestock Science
- Lung Cellular and Molecular Physiology
- Lymphoma and Leukemia
- Marine Drugs
- Medical and Veterinary Entomology
- Medical Hypotheses
- Molbank
- Molecules
- Pediatric Blood & Cancer
- Pediatric Research
- Pharmaceuticals
- Physiological Entomology
- Proteins: Structure, Function and Bioinformatics
- Regulatory, Integrative and Comparative Physiology
- Renal Physiology
- Reproduction
- Scandinavian Journal of Medicine and Science in Sports
- Sensors
- Surgical Neurology
- Systematic Entomology
- The Prostate
- Veterinary Surgery

April 25, 2008

JSTOR issue solved

It seems JSTOR has restored the possibily to export citations without the need to log in. Direct import works fine again. It also shows that sending feedback to publishers and journal suppliers does have an impact. Thanks JSTOR, for listening!

April 16, 2008

Vista? Word 2007? Install Write-n-Cite III !

From mail messages we learned that people may run into trouble when using MS Vista in combination with Word 2007 trying to use Write-n-Cite to cite references or create bibliographies. Problems should vanish with installation of the latest Write-n-Cite III. There is help on the RefWorks site as well.

April 11, 2008

RefWorks is listening, blogs work

Blogs do have an impact. After the posting of (y)our wish list we got reaction form RefWorks stating that the list had been passed on to RefWorks developers. It is very likely that at least a few of the issues mentioned in the list will be solved in the next major update expected this summer. So keep sending in your feedback, by mail (j.bosman [at] or by commenting on the posts here. You can also join in and ask for a password to post directly.

JSTOR issue (II)

Customer action is fruitful. After the regretable change in the JSTOR interface that made registration required for downloading citations (reported earlier) JSTOR received a large number of complaints. One of the JSTOR directors quickly came with this statement: To help ease the transition for these users, we are in the process of implementing a one-off, single citation export feature, which will not require a MyJSTOR account. This will be available on the website shortly.

So expect a return to saving citations without registration soon. And let's hope it is an easy direct import function to RefWorks and Endnote, the way it was before.

April 10, 2008

Looking for a simple RefWorks crash course?

If you're having a hard time getting used to working with RefWorks you might like the site that Erasmus University Rotterdam developed recently for their RefWorks course. Yes, there are many more comparable sites out there, but this is recent, clear cut and focussed on basic use. And what's more: they have the same course in Dutch as well.

Thanks Kees!

April 9, 2008

Jstor direct import issue

The revamp of the JSTOR database has a minor drawback: to use the direct export to RefWorks you now seem to need a personal registration. Although this is free within the campus license, it is quite cumbersome to have an extra login for a simple citation download.

If you are affected by this, please let Jstor know by using their contact form.

Although JSTOR is a great resource with unique content I hope this glitch is temporary.

Output styles added in March

In the last month, RefWorks added these output styles to the already impressive list:

-Avian Diseases
-Breast Cancer Research and Treatment
-Current HIV Research
-Equine Veterinary Journal
-Food Hydrocolloids
-Genetic Epidemiology
-Head & Neck
-Journal of Biomechanics
-Journal of Clinical Periodontology
-Journal of Food Engineering
-Journal of Management Science
-Journal of Oral and Maxillofacial Surgery
-Journal of Parenteral and Enteral Nutrition
-Journal of Power Sources
-Journal of the Air and Waste Management Association
-Journal of the American Society for Information Science and Technology
-Journal of Veterinary Internal Medicine
-Medical Hypotheses
-Pediatric Pulmonology
-Recherche et Applications en Marketing (RAM)
-Tissue Engineering
-Veterinary Clinical Pathology

What a shame actually that this is necessary. Come on publishers, you can make your and our lives simpler: stick to a generic (society) style or stick to only a few styles for all of your journals. Elsevier manages with some 6 styles for 2000 journals already, proving it can be done....

April 3, 2008

RefWorks wish list

OK, RefWorks is a nice tool, very nice in some ways, but ideal? No, not yet. Over the weeks and months I have collected things that could make RefWorks better. That wish list is below. Some wishes are very general, benefitting lots of users, others are targeted to special purposes. By commenting on this post you can add your wishes. RefWorks is reading this blog as well, so perhaps they'll pick some of these points up for a new release.

1. Better customizability of the list view (user fields, link to local file, option to add colums to the list view irrespective of output styles)
2. Stop the overload of confirmation messages ("successfully moved 1 item to antoher folder" etc.). It slows the workflow.
3. Fully shared folders, allowing for multiple editors of a folder and allowing folders to be part of several databases.
4. Find and replace functionality (for any string, across the database). This allows easy correction.
5. Create an output style that lists all information in the records (however incomplete that might be for some records)
6. Easier linking to local files (on hardrives or portable drives)
7. Faster operation by use of modern web technologies such as Ajax etc, making it possible to change pages without reloading them. This would be nice for instance for showing/hiding abstracts (more or less as implemented in Scopus).
8. Easier editing of page numbers in citations
9. ....[your ideas]

March 20, 2008

Ten times more space for your attachments

Up to now, your account had a maximum of 10 MB for uploading attachments. As of today this has been raised to 100 MB. The maximum size for a single attachment is 5 MB. This enlarged attachment upload space is still not very suitable for uploading full text PDFs of all articles in your database if you are a big user. However it is nice for those documents that were hard to find or for which you have access only during a limited period and of course also for attaching tables or graphs. For large numbers of PDF-files it still seems better to either rely on the UBUlink service to full text access or to add links to local files on your own hardrive.

It is possible to request for an upgrade to 200 MB. To do so, send a message to j.bosman [at]

March 18, 2008

RefWorks unavailable...

.....for maintenance on March 22, 7:00am until 11:00am (GMT+1)

Using Write-n-Cite off campus without using the group code

Just got a question from a student in a RefWorks class held last week on how to access the Write-n-Cite utility at home without using the group code.

On many UU-computers the Write-n-Cite utility that lets Refworks communicate with Word is already installed. When working off-campus you have to install this tiny program first from the RefWorks site at:

But you're not fully there yet. After installing go to start|programs|refworks and start the WNC Proxy Configuration Utility and enter this URL:

Now, when starting Write-n-Cite (the red icon in your Refworks prgram group under start|programs) you will be promted first to log in with your Solis-ID/studentnumber and then with your RefWorks username and password.

Linking to local files

As the space to upload files to your RefWorks account is limited, people sometimes ask how to link to local files. Especially, the hardcore Endnote users have grown accustomed to collecting large numbers of article PDF's on their hard drives. With RefWorks being a fully webbased service and with RefWorks supporting the UBUlink, linking to local files might seem odd or unneccessary. On the other hand if you work at the same location most of the time links to local files are safe, fast and easy to use. And in some cases local files may be the only thing you have (e.g. your own unpublished papers).

Anyway, it is good to know that linking to local files is possible in RefWorks. But bear in mind that in many cases, because of safety measures built into Windows it is not possible to open files on your C:\ drive from a webpage. So you have to put your files somewhere else. You can use other drives or partitions (H:\ or U:\ or whatever letter the partition has been assigned). If your harddrive only has one partition, it may not be possible to link to local files from RefWorks.

The link you add to your records consists of a standard prefix, the path and the filename, like this:


The file:// bit is the standard prefix and necassary for the link to work.

Further I think this works easiest if you:

1) Use a user field (which can be renamed to "local file" or something like that) for storing the link to your file. Of course you can also use the link-field or URL-field, but this way you prevent your local links from showing up in bibliographic output with some output styles. The link to the file then shows in full view.

2) Use a global edit on all references to fill that user field with a standerd path to the files (e.g. file:\\/H:MYFILES/ARTICLES) on a 'non-C' harddrive/partition. That way you only have to copy/paste the filename and append it to the field. Of course for new records, you still have to add file:\\/H:MYFILES/LITERATURE part manually.

3) Avid RefWorks users might want to force RefWorks to show the links in the reference lists within your Refworks folder, to avoid having to open the full record view. To do this you can adapt an output style solely for this purpose by adding that user field and use the customize page to make that style one that you can use for presentation within Refworks.

This might all seem complicated, but for some it is certainly worth the effort.

March 12, 2008

Change habits and enjoy the greatly improved import off-campus

As of today the library offers a new way a accessing licensed journals and databases off-campus. We no longer use MyUU, but instead advise students and researchers to use the library website. When using the journal listing in Omega or the list of databases you will be routed via a new proxy server. Because Refworks also operates under this system there is now a far greater number of databases from which there is a simple 2-4 click direct import when working off-campus.

This improved way of working at home with Refworks was already available for Scopus and Omega, but now you get the same seamless experience using e.g. Ebsco, PsycInfo, GeoRef, Highwire, JSTOR, Science Direct and many others. The most important ones are listed is on the RefWork support page (in Dutch, in English) made by the library.
The same list shows that there are some exceptions where accessing RefWorks using the group code is better: Google Scholar and Worldcat. Please read the notes on the support page.

But the message is: when accessing your RefWorks database do not use but

You will be prompted to login with your Studentnumber or SolisID if you are off campus and then sent on to RefWorks where you can login to your RefWorks account.

Alternatively, click Refworks in the list of databases on the library website.

New output styles added Februrary 2008

RefWorks continuously adds output styles to format your citations and bibliography for certain specific journals. Below is the list of styles added during February to the already large list of styles. If you still miss the style for a journal, please send your request for that to RefWorks using the RefWorks menu (help|request|output style).

These output styles were added:

- Chemistry and Biology
- EMBO Reports
- International Journal of Radiation Oncology, Biology and Physics
- Limnology and Oceanography
- Natural Hazards Review
- Oncology Nursing Forum
- Adolescent Medicine Clinics
- Anesthesiology Clinics of North America
- Annals of the New York Academy of Sciences - Base Style (superscript
- Annals of the New York Academy of Sciences - Math/Physics Style
(bracketed numeric)
- Annals of the New York Academy of Sciences - Psychology Style
(author-date format)
- Atlas of the Hand Clinics
- Atlas of the Oral & Maxillofacial Surgery Clinics
- Atlas of the Urologic Clinics
- Cardiology Clinics
- Chest Surgery Clinics of North America
- Child and Adolescent Psychiatric Clinics of North America
- Clinics in Chest Medicine
- Clinics in Family Practice
- Clinics in Geriatric Medicine
- Clinics in Laboratory Medicine
- Clinics in Liver Disease
- Clinics in Occupational and Environmental Medicine
- Clinics in Perinatology
- Clinics in Plastic Surgery
- Clinics in Podiatric Medicine and Surgery
- Clinics in Sports Medicine
- Critical Care Clinics
- Critical Care Nursing Clinics of North America
- Dental Clinics of North America
- Dermatologic Clinics
- Emergency Medicine Clinics of North America
- Endocrinology and Metabolism Clinics of North America
- Facial Plastic Surgery Clinics of North America
- Foot and Ankle Clinics
- Gastroenterology Clinics of North America
- Gastrointestinal Endoscopy Clinics of North America
- Hand Clinics
- Heart Failure Clinics of North America
- Hematology/Oncology Clinics of North America
- Immunology and Allergy Clinics of North America
- Infectious Disease Clinics of North America
- Magnetic Resonance Imaging Clinics of North America
- Medical Clinics of North America
- Neuroimaging Clinics of North America
- Neurologic Clinics
- Neurosurgery Clinics of North America
- Nursing Clinics of North America
- Obstetrics and Gynecology Clinics of North America
- Ophthalmology Clinics
- Oral and Maxillofacial Surgery Clinics of North America
- Orthopedic Clinics of North America
- Otolaryngologic Clinics of North America
- Pediatric Clinics of North America
- Perioperative Nursing Clinics
- PET Clinics
- Physical Medicine & Rehabilitation Clinics of North America
- Primary Care: Clinics in Office Practice
- Psychiatric Clinics in North America
- Radiologic Clinics of North America
- Respiratory Care Clinics
- Rheumatic Disease Clinics of North America
- Sleep Medicine Clinics
- Surgical Clinics of North America
- Surgical Oncology Clinics of North America
- Thoracic Surgery Clinics
- Ultrasound Clinics
- Urologic Clinics of North America
- Vaccine
- Veterinary Clinics of North America: Equine Practice
- Veterinary Clinics of North America: Exotic Animal Practice
- Veterinary Clinics of North America: Food Animal Practice
- Veterinary Clinics of North America: Small Animal Practice

March 10, 2008

Recently added and updated filters and output styles

Refworks recently updated these filters:
* ISI (Institute for Scientific Information): Corrected parsing issues for Thomson Scientific Alerts
* OVID: Corrected database recognition issue. Resolved tags going to correct RefWorks fields.
* RIS Format: Added Scientific Commons. Added tags and source lines to correct parsing issues.

Refworks added these output styles:
- Art Bulletin
- DIN 1505 Teil 2
- Ecology Letters
- Entrepreneurship Theory and Practice
- Forest Ecology and Management
- Fuel Processing Technology
- Journal of Biomedical Materials Research
- Journal of Cellular Physiology
- Medicine
- Politische Vierteljahresschrift
- Progress in Oceanography
- Transportation Research Records: Journal of the Transportation Research Board
- Urology

March 9, 2008

Welcome to the RefWorks blog: join in!

Managing references. Everyone does it. Whether you are in humanities, social sciences, life sciences or physical sciences, you are making references to your sources. And everybody wants to make it easier: a simple click to store, a simple click to cite, a simple click create a reference list in the style of your choice. We are not there yet, alas. But new and easier databases, new software and sites for reference management, better ways of access off-campus and other improvements do make academic life easier for students and researchers alike. The library thinks the introduction of Refworks is certainly a step forward.

With some 1700 Refworks accounts made by UU students and staff, containing a staggering cumulative amount of over 270,000 references, it is clear by now that many of you out there are seriously looking at ways to handle the information flow. But at the same time it is clear that there are many questions surroundig the best ways to organize your references, many things to learn and good ideas to share. That's why we started this blog.

By reading this blog regularly, or, better still, by subscribing to the feed, you will be kept up to date on improvements in the Refworks service and on changes in the way Refworks communicates with major databases (Scopus, Google Scholar, Omega, Web of Science, Picarta and the like).

But I would like it to be a lively and open blog, so please comment, share your great ideas and frustrations in working with references. Together we can do better than the tax man by making working with references not only easier but also nicer!

Anyone can comment on posts in this blog. If you also want to post, please send an email to j.bosman [at] The only restriction here is that you are member of the Utrecht University community.

Jeroen Bosman